Vacancies

The Regional Office for Asia and the Pacific (ROAP) of the Hague Conference on Private International Law (HCCH) is seeking:

a dynamic and qualified Office Manager (Full-Time)

Since its establishment in 2012, the Regional Office for Asia and the Pacific (ROAP) of the Hague Conference on Private International Law (HCCH) has been promoting greater awareness of the HCCH and its work, including its Conventions and other instruments. ROAP also assists States with the implementation and practical operation of the HCCH Conventions and instruments. Its work covers three main areas: International Family & Child Protection Law; Transnational Litigation & Apostille; as well as International Commercial, Digital, and Financial Law.

ROAP is located in Hong Kong, HKSAR, but is part of the Permanent Bureau (i.e., the Secretariat of the HCCH located in The Hague, the Netherlands). ROAP acts as a regional hub for cooperation on cross-border civil and commercial matters among States in the Asia Pacific Region, as well as between the region and the rest of the world. Its work covers:

Membership & Implementation Support

ROAP offers support to States in the Asia Pacific Region which are considering or are in the process of becoming Members of the HCCH. Similarly, it assists States in the implementation and practical operation of the HCCH Conventions and instruments.

International Cooperation

ROAP closely cooperates with other international, regional, and national organisations, as well as with universities in the region, to promote the HCCH and its work. Key regional partners include APEC, ASEAN, and AAIL, among others.

Meetings & Events

ROAP regularly organises and participates in conferences, workshops, lectures, and other events across the Asia Pacific Region. This has resulted in the formation of a network of regional stakeholders with a strong knowledge of the HCCH Conventions and instruments, composed of academics, judges, lawyers, notaries, officials, and other professionals. In 2014, 2017 and 2023, ROAP’s work was highlighted through “HCCH Asia Pacific Week” conferences.

For more background information, see https://www.hcch.net/en/news-archive/details/?varevent=888

Qualifications required for the position of Office Manager:

  • A degree in Business Administration, Management, or a related field, or equivalent work experience.
  • Minimum of five years of relevant professional experience, preferably in an international environment, with at least three years of experience handing financial tasks.
  • Proficiency in English; knowledge of additional languages (especially Cantonese, Putonghua, and other languages in the Asia Pacific Region) is an asset.
  • Strong organisational, communication, and multitasking skills.
  • Proficiency in Microsoft Office Suite and other relevant office management software.
  • Ability to properly communicate with young people, especially students who come to the office for internships.

Responsibilities:

  • Manage daily office operations to ensure smooth functioning of ROAP.
  • Assist in organising and coordinating large-scale international / regional conferences (on-site in Hong Kong SAR or online)
  • Assist in organising and coordinating smaller events, workshops, and meetings.
  • Coordinate administrative activities, including scheduling meetings and managing correspondence.
  • Support the ROAP’s projects and initiatives by coordinating with various teams and stakeholders.
  • Handle financial tasks such as budgeting, bookkeeping, and reporting.
  • Liaise regularly with the offices in The Hague and other Regional Office(s) to ensure consistent communication and workflow.
  • Organise archives and contracts, manage office inventory in an appropriate manner, and coordinate outsourcing teams to complete some conference and exhibition tasks.
  • Provide general administrative support and undertake additional tasks as required.

Appointment and Duration:

  • Type of Appointment: two- year contract with a six- month probationary period, with the possibility of renewal.
  • Start Date: As soon as possible.
  • Work location: Former French Mission Building, 1 Battery Path, Central, Hong Kong SAR
  • Grade: Subject to relevant experience.

Additional Information:
Applicants must be a permanent resident of the Hong Kong SAR.

Application Process:
Interested candidates should submit the following documents:

  • Curriculum Vitae (CV)
  • Letter of Motivation
  • Contact details of at least two references

Please send your application via email to: applications@hcch.net. Incomplete applications and those submitted after the deadline will not be considered.

Deadline for Applications:
Applications must be received by 15 August 2024.

Diversity & Inclusiveness:
The HCCH strives to implement measures relating to diversity, equity, and inclusion in the recruitment of staff, including to actively seek appropriate representation across geographic regions, and from underrepresented Member States, as well as across genders. 

Process:
The short-listed candidates whose applications are retained will be invited to an interview with a Selection Committee. 

Disclaimer:
The PB reserves the right not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.

 

The Permanent Bureau (PB) of the Hague Conference on Private International Law (HCCH) is seeking a skilled and motivated

FINANCE / HUMAN RESOURCES ASSISTANT
(full-time maternity leave replacement)

The successful candidate will possess the following qualifications:

  • At least three years of accounts payable, bookkeeping, and administrative experience, preferably within an international working environment;
  • Excellent command of English, and working knowledge of French or Spanish preferable. Knowledge of Dutch is an asset;
  • Familiarity with Exact Online software and Microsoft Office 365 (in particular Excel);
  • Sensitivity to different cultures;
  • Ability to work well in a team, in a fast-paced environment that requires a significant degree of flexibility, and to respond well to time-critical requests.

Candidates must be a national of a Member State of the HCCH.

The selected candidate will:

  • Report to the Head of Finance / Senior Human Resources Officer and be part of the Finance and Administrative Units at the Permanent Bureau;
  • In the area of Finance, handle accounts payable, bookkeeping, document processing, correspondence with external service providers and Member States, and assist with the preparation of reports and overviews;
  • In the area of Human Resources, assist with recruitment, welcome and exit procedures (including with local authorities), and produce and maintain internal documents (i.e., leave overviews, HR documentation and decisions, etc.);
  • Assist during international meetings held by the HCCH as needed;
  • Provide general support as requested by the Head of Finance / Senior Human Resources Officer and the Head of Administration;
  • Contribute to a good, cooperative working atmosphere, conducive to teamwork and efficient communications, both within the PB and in relations with representatives of States and Organisations;
  • Be expected to assist with the administration of the PB and to respect the PB’s core values. 

The selected candidate will be under an obligation of confidentiality. At the beginning of the appointment, they will sign a declaration to that effect.

This position is based in The Hague, the Netherlands.

Type of appointment and duration: temporary contract for six months.

Grade (Co-ordinated Organisations scale for the Netherlands): B3/1 subject to relevant experience.

Deadline for applications: 23 August 2024 (5.00 p.m. CEST).

Anticipated starting date: October 2024.

Applications: Interested candidates should apply in writing using the application form, and include a letter of motivation, a Curriculum Vitae, and contact information for at least two references; the application should be sent by e-mail to the Head of Human Resources, at applications@hcch.net.

Diversity & Inclusiveness: The HCCH strives to implement measures relating to diversity, equity, and inclusion in the recruitment of staff, including to actively seek appropriate representation across geographic regions, and from underrepresented Member States, as well as across genders.

Process: The short-listed candidates whose applications are retained will be invited to an interview with a Selection Committee which will include the Head of Finance / Senior Human Resources Officer and other team members of the PB.

Disclaimer: The PB reserves the right not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.

 

Internships

The application period for legal internships at the Permanent Bureau in The Hague has now closed. The application period for legal internships from January 2025 will open in due course. For more information see the Internships Page. 

For Communications and Outreach Internships click here for more information.